Board of Directors Calendar:

Monthly

Emergency Light checks (every 6 mos.)

Clean railings (every 6 mos.)

Annually

Test smoke detectors

Inspect condenser strapping

Clean threads on standpipe hookups (spring)

2024

Jan

1/3: Board Meeting 7:00pm (teleconference)

• Plan spring work day
• Review and approve budget; establish assessment
• Resort to Us contract (expires 1/31/24)

Mail assessments

Committee Chairs send reports on year's activities to President

mid-Jan: Elevator inspection

1/31: Secretary sends Annual Meeting mailing to all owners (ballot, minutes, agenda, proxy, deed/mortgage form, budget, information sheet for roster, committee reports)

Feb

2/1: Kone Contract renews for 3 years

2/7: Board Meeting 7:00pm (teleconference)

2/15: dues payment due

Mar

Board Meeting 7:00pm (teleconference)

3/9: Annual Meeting, 9:00am-12:00pm, Knights of Columbus Hall 99th Street, Ocean City, MD. Secretary provides the following at the meeting in envelopes with unit number:

• Lock combos, owners' responsibility list, towing policy, satellite parking lot rules, rules & regs
• Parking passes
• Operating Budget, Capital Reserve, and CPA Report (from Treasurer)
• Renovation request form

Walk-through and building inspection - input to work day jobs

Finalize spring work day items - interest survey, finalize projects, order supplies

Revisit Tecta America roof preventative maintenance service agreement

3/4/2024: JustHost web hosting and domain privacy renewal

Apr

Elevator Preventive Maintenance

4/15: dues payment due

Board Meeting 7:00pm (teleconference)

Summer mode for exhaust fans

Deep clean walkways

Open satellite parking lot

Turn on hose bibs

Unplug pipe heaters in garage

May

Spring Work Day

Board Meeting (10:00AM Saturday of Memorial Day weekend)

Open compactor weekend before Memorial Day

Pool opens Memorial Day weekend

Change lock combinations

Party at pool Saturday of Memorial Day weekend (rain date: the following day)

Pest control application

2025

Nov

11/30: Delaware Elevator contract auto-renews for 3 years

Jun

6/15: dues payment due

Board Meeting 7:00pm (teleconference)

Jul

Board Meeting 10:00AM (location TBD)

Party at pool

• Plan fall work day - interest survey, finalize projects, order supplies

Walk-through and building inspection - input to work day jobs

Aug

• Rebid Resort to Us contract? (expires 1/31/24)

Elevator Preventive Maintenance

8/15: dues payment due

Board Meeting 7:00pm (teleconference)

Pest control application

Fire extinguisher check

Sep

Board Meeting 10:00AM (location TBD)

• Request input from Committee Chairs on budget

Party at pool

Fall Work Day

Deep clean walkways

Standpipe inspection

Alarm testing last week of September

Pool closes weekend after Sunfest?

Fire alarm testing

Oct

Close compactor day after Sunfest

Board Meeting 7:00pm (teleconference)

Close satellite parking lot

Winter mode for exhaust fans

Nov

Board Meeting 7:00pm (teleconference)

Walk-through and building inspection

After Thanksgiving - winterize building (hose bibs off; blow out 2 bibs, irrigation lines, and pool lines; plug in pipe heaters)

Draft budget approved

Dec

12/1: Secretary mails Call for Nominations and Survey form to all owners

Board Meeting 7:00pm (teleconference)

Elevator Preventive Maintenance

2025

Nov

Delaware Elevator contract auto-renews for 3 years

2026